A modern voice for today’s woman

MCS Tips

Below you will find all kinds of useful information and tips to help you keep your WI's Membership Communication System details up-to-date.  If you have any queries or require further information or help, then please contact Fiona Whittingham who will be happy to assist you.

If your WI would like to administer their WI details and you have someone willing to be the MCS Rep please contact Fiona. she will issue a Username, Password and a help Booklet.

This Help Booklet was produced by Nottinghamshire Federation for the MCS Reps.

If you would like a copy of the updated version please contact County House or you can download a copy from the MCS.

  • Venue Information - If you should change your venue information please make sure the MCS is kept up to date by entering the appropriate details.  This will ensure that your meeting details appear correctly on the WI list page on the WI website.
  • Venue Accessibility - Make sure you amend the "Disability Access Options" box on your main WI information page if they change. It is found on your WI Basic details page.
  • Post Codes - Royal Mail have updated their automatic address finder system, so if you normally enter members' addresses on the MCS by inputting the postcode and then selecting a house number, make absolutely sure that the information matches exactly what the member has written on the form.  If it doesn't, then you should enter all the address manually.
  • New Member Joining - Please remember when you enter a new member on to the MCS, you must enter the date they joined and the full address including the postcode - if this is not shown on the membership form, then please ask the member for the information.
    This date ensures they are picked up by NFWI as a new member, and they should then receive their welcome pack, as well as WI Life from the next available issue and also a Federation New Members Pack.
  • Up Dating Information - Make sure that you are kept up-to-date with current membership details - and this includes those members who have decided not to rejoin or are deceased they should be removed from the MCS list as soon as possible. Remember to change a members address if she moves!

    Updating Officers following Annual Meeting - You may have to change some or all of your officers on the MCS database.  PLEASE NOTE that you will have to identify your new Secretary on your WI members list before deleting (revoking) the office against the previous Secretary's name.  If you try to delete the previous one first, you will get a message stating:

    Secretary - You cannot revoke this position from this member, as this would leave the institute without an active secretary.  To do so, you must first assign another member as secretary of this institute.  
  • This is the case for all officers of your WI.