Below you will find all kinds of useful information and tips to help you keep your WI's Membership Communication System details up-to-date. If you have any queries or require further information or help with any aspect of MCS input, then please do not hesitate to contact Sue Lobb who will be happy to assist and advise you.
Venue Information
You should make sure that all your venue information is kept up to date by entering the appropriate details on to the MCS system. This will ensure that your meeting details appear correctly on the WI list page on the WI website - click on “WIs” on the left-hand menu to select individual WI names.
Venue Accessibility
If you haven't already done so, please make sure you amend the "Disability Access Options" box on your main WI information page which you select by clicking on "WI Membership" along the top bar, then select "click here to view information about [your WI name]" in the first paragraph.
Post Codes
Royal Mail have recently updated their automatic address finder system and have been experiencing some teething problems, so if you normally enter members' addresses on the MCS by inputting the postcode and then selecting a house number, please make absolutely sure that the information which comes up matches exactly what the member has written on the form. If it doesn't, then you should enter all the address manually by typing it into the appropriate boxes on screen.
Keeping up-to-date
If you are not your WI's Secretary or Treasurer, then make sure that you are kept up-to-date with current membership details - and this includes those members who have decided not to rejoin; they should be removed from the MCS list.
Joining Date
Please remember when you enter a new member on to the MCS, you must enter the date they joined - if this is not shown on the membership form, then please ask the member for the information.
This date ensures they are picked up by NFWI as a new member, and they should then receive their welcome pack, as well as WI Life from the next available issue.
Updating Officers following Annual Meeting
Following your Annual Meeting you may have to change some or all of your officers on the MCS database. PLEASE NOTE that you will have to identify your new Secretary on the system before deleting (revoking) the office against the old Secretary's name. If you try to delete the old one first, you will get a message stating:
Secretary - You cannot revoke this position from this member, as this would leave the institute without an active secretary. To do so, you must first assign another member as secretary of this institute.